How not to look like a fool in your professional life

Fool

We all have felt embarrassed at some moment in our lives but what if you feel like a fool every now and then or people make you feel like you are a fool at your work place?

You are at the right place,  you are going to know some insights that can help you improve yourself and maintain a smart image at your work place.  But before that you need to keep in your mind that you can’t be seem smart always , sometimes there might be a genuine reason of not knowing something or some uncontrollable situations which may make you feel embarrassed but sometimes it’s totally fine and you must accept it all.

There are  things you need to look into-

1• Be Punctual

2• Keep yourself updated

3• Maintain grooming standards

4• Be attentive in meetings and briefings

5• Try to learn other than your primary task

6• Finish on time

7• Think before you speak

8• Know your hierarchy

9• Try remembering important contact numbers or mail id’s

10• Have a good communication skill

11• Don’t express too much about yourself

12• Don’t try to prove a point

Let’s understand each point below-

1• Be Punctual-

Now you must be thinking how being Punctual will help you look smarter or not a fool? It’s obvious that when you reach somewhere on time or in time you already feel confident,  it makes you feel complete and if you are late you feel like you have missed something or you end up feeling under confident. Punctuality makes a huge difference and add productivity in your life. When you are Punctual you will always be calm , you will not make any blunders in hurry or hotchpotch will never be around you. You will always have a choice to settle yourself first and then jump into any of the tasks. But what if you are always late? In case if you are late or not Punctual sooner or later you will be noticed somehow and won’t have a good image because someone who is always late can’t be trusted for some important meetings or tasks. Also you will make mistakes because you are under confident and this is how you will be called a fool. Also remember once someone have your image on their mind already its very hard to change it. Hence you must practice being on time from now itself.  Also remember being Punctual simply doesn’t mean you have to be on time only at your workplace,  you literally need to live it wherever you are. This is how you will start respecting yourself and also will respect other’s time.

2• Keep yourself updated-

Yes, keeping yourself updated will make you look smarter and also you will gain your confidence in facing your seniors and Co workers. There are many ways to keep yourself updated like going through the emails, reading internal magazines or newsletters or checking notice board time to time and being attentive in meetings and briefings. Also you must have a rough idea of overall industry you are working in, for that you can just go through daily news paper or you may watch any news channel. Imagine, one day in a meeting there is something being asked about which was already circulated by the email within the team and you are pointed out for that particular matter than what if you didn’t go through the emails, won’t you look like a fool? Yes of course you would. So this is why you need to keep yourself updated all the time and for this you don’t have to stress yourself hard. Just involve it in your routine,  the first thing you do while entering in the office,  as long as you punched in for attendance,  immediately after it have a look on notice board,  check out for the internal magazines on the common table, log into the system,  go through the emails and newsletters.  This may seem lengthy but once you start doing it , it will be easier for you. Start it from now.

3• Maintain grooming standards-

Every organisation have their own grooming standards and each employee must follow it strictly. Grooming standards may consist of basic hygiene and clothing. 

To comply with it you must do following each day without fail-

• Taking bath

• Brushing your teeth

• Shaving everyday

• Wearing clean and ironed clothes

• Shoes must be polished

• Use a decent deodorant or perfume

• Keep your hair tidy

• Use mouth freshener

• Keep your nails trimmed and clean always

• Use hair colour as per company grooming standards

• Wear a formal wrist watch

• keep a handkerchief

• keep a comb always with you

You must be wondering how maintaining grooming standards will help you not look like a fool? Well it will. When you start Maintaining proper grooming standards you feel confident while interacting with your co workers and seniors.  You feel presentable and you don’t have to prepare yourself in case any auditor or employee of other departments walks into your work premises.  You can immediately greet them confidently and also can benefit yourself of rapport building.  This attitude will not only make you look smarter for the outsiders but your seniors will also have confidence in you and may offer you future responsibilities.

BUT what if you are not tidy and properly groomed? Imagine if in this case someone from the other department arrives in the office, you will not feel confident facing them. Even if they try to approach,  you may try to sneak,  what if you are caught some how,  now you have to face this situation. Now the real battle starts,  as you are not properly groomed ( may be you didn’t take bath or you may have bad breath or your shoes are not polished or your clothes are not ironed or your nails are dirty) you will feel embarrassed and you will end up making some blunders.  You may speak something wrong or you may look blank or you may seem like someone is lack of knowledge.  These things will make you look like a fool. It will not be unnoticed by your co workers and seniors too.

After such incident you will loose your confidence in everything.  You won’t even be able to face your colleagues.  Try having good grooming standards,  initially you may feel burdened but gradually you will enjoy it. Once you are habitual of cleanliness you can’t live without it and believe me its the best thing you can do to your body.

4• Be attentive in meetings and briefings –

Being attentive in meetings and briefings will always help you because if you are attentive you will be prompt to anything being asked and it will also make your seniors to remember you by name and face. This way you may have  a different image of someone who is smart, confident, talented and active.

5• Try to learn other than your primary task-

When we work , we are usually being assigned a certain task or assignment but there are many tasks or things we can learn in the office once we are finished with our primary task.

What happens when you learn other task- when you try to learn other tasks the first thing happens within yourself is you feel confident, smart, knowledgeable, skillful and talented.  The second thing happens is others notice you and you are being called the initiative taker.

What will happen when you learn other task- In case of any emergency or someone who does a certain task is not available for some reason and you are being asked to do it, you won’t have any problems doing it because you have already learnt it. But what if you didn’t learn, again you will look like a fool for not doing a simple task. Hence you must try to learn some simple and small tasks without being asked and given.

6• Finish on time-

Human brain is made like , we don’t finish anything untill we are being asked or do in most of the cases. In case if you are being assigned for a certain task try to finish it on time without fail.

When you do this you seem to be a responsible employee and person. Also you give others confidence to trust you for future.  Never wait for any of the tasks to finish untill someone pokes you about it, if you do so people will call you lazy, irresponsible and gradually you will be called a fool. Also if you don’t finish anything on time it will keep irritating you unconsciously and it will affect your other tasks too. You also may start feeling irritated by people around you and it may lead to some tensions between you and your co workers. In stress you may speak or behave strange or rude or blank,  which will also make you unattractive for others.

7• Think before you speak-

Are you someone who just speaks out whatever is on your mind? If yes then you must not skip it and read carefully.

It is always said that we are judged by our appearance and that’s true but what next?

The very second thing we are judged by is how we speak and what we speak,  hence its extremely important to think before you speak.

It’s always better to keep quiet than speaking something which is un appropriate or funny or awkward or out of the current discussion.

A few things to keep on mind to improve in this term-

•Let the other person finish

•Listen carefully

•Have a normal voice pitch

•Have same voice pitch during the entire conversation or discussion

•Don’t speak irrelevant

•Don’t answer or speak immediately,  have a small pause

•Be firm when needed

•Don’t laugh or smile unnecessarily

•Be respectful during the entire conversation or discussion

•Don’t use slang or jargon

•Speak in official language

When you think carefully about all the above points you will come to a conclusion that speaking is very sensitive and one must be aware about it all. If you miss even one of the above it will affect you and the entire conversation.

For example there is a meeting between your and the other department and during the discussion you are keep using jargons which the other department’s employees are not able to understand and its affecting entire conversation and this is what making you look like a fool.

Imagine you are keep interrupting others before they finish, it shows you are not a good listener or not professional or you are impatient or you don’t respect others. This way also you may be seen as fool person.

So better you wait for the other person to finish. To conclude you must be extremely careful while you speak. Initially it may seem very much unnatural but soon you will enjoy it and it will add quality in your personal and professional life.

8• Know your hierarchy-

There are times when you may not have any idea about who the COO is of your company or how the CEO looks like And this is what you need to know.

There may be a situation that your CEO walks into your office or in the office premises and you end up not even greeting him/her however they will not react to it but your co workers may wonder and you may be seem like someone who is least bothered about knowing anything and anyone.  Also it may lead them to think that you are a fool after a few incidents like this. Hence its very important to know who is who and how they look like.

9• Try remembering important contact numbers and mail id’s-

It’s always good to remember important contact numbers and mail id’s because it will help you making your work easier and smooth.

In case if you can’t memorise them note it down in a pocket diary.

Imagine there is phone call from your higher management and they ask you about a contact number and you don’t have it handy,  you get panic, you ask others and you end up making hotchpotch. Won’t you look like a fool?

On the other hand what if you remember it or you keep it handy, as long as they ask  you about it, you are all set to nail it down. Now how would it look like, won’t it look smarter?

Yes of course.  That’s why you need to make some efforts in this regard. 

10• Have a good communication skill-

It is very obvious that we are what we speak.  Hence you must have a good communication skill. But what if you don’t have a good communication skill? Have a look on this example- Suppose you are in a meeting and there something you need to speak out and for that you are knowledgeable enough but you can’t communicate properly and you end up looking like a fool. Without having a good communication skill all your other skills and talent seems nothing when it comes to express them verbally. For this you may have difficulty speaking a certain language or expressing yourself or simply you are under confident.  To overcome this you can start practicing by yourself or you can join some classes online or off line. There is no particular time or age to improve yourself.  Never hasitate just because you feel it’s too late to learn something.  It’s never too late when it comes  to improve yourself.  By learning expressing yourself or once you gain some confidence to face people you not only look smarter but you start growing personally and professionally.

11• Don’t express too much about yourself –

Sometimes you may be a real fool but you can hide that or minimise the foolish incidents just by not speaking too much or not expressing too much about yourself or not being too emotional every now and then. When you express too much about yourself there are chances you might say something that shows that your a dumb or its easy to make you fool or you are a fool. Even people may use you by knowing about you and once people start making you fool obviously you will look like a fool. On the other hand in case if you are emotional fool but untill now only you know that , guess what, once you start expressing about yourself people will catch that you are an emotional fool and they might try to use you by making you fool, and of course you will look like a fool again. Another thing is when you speak too much,  the very first thing will happen is people will start getting irritated by you, they might think that you don’t want others to speak however that’s not true. They also might think that you are an attention seeker , also while speaking too much you may end up expressing your emotions everytime that will create an image of someone who is an easy catch to fool. Hence you need to minimise expressing yourself and talking too much.

12• Don’t try to prove a point-

There may be times in your personal or professional life  when you have some discussions where you might feel that you are loosing control over the conversation or the discussion is no more in your control, which is totally fine because in the discussion everything and everyone can’t be fully right and fully wrong. And if someday you are wrong you must accept it. Suppose you are in a position where you feel like you are going wrong and which is a fact, you must accept it as soon as possible and stop arguing or proving your point forcefully.

When you start proving a point there are chances that you may face below-

• You may feel that everybody is against you that might take you in a wrong direction.

• You may feel angry and that can lead you to speak unnecessary things.

• You may take things personally, if someone cross questions your statement that may lead you fighting with that person.

• You may feel irritated if you can’t prove your point that can make you speak something irrelevant or out of the topic.

When you make all these mistakes or behave in this manner definitely noone can stop thinking that you are a fool.

@turn_ontolife

what to do in a new job or first job??

It is very much exciting 😀 and satisfying to start a new or the very first job and at the same time there is no doubt we are nervous too, so what should we do or what do we need to know or how one must prepare himself/herself for the very first job?

It is not only one thing to keep on your mind instead it is a chain of thoughts and actions which you will need to keep on your mind so that you can easily become comfortable in the new workplace atmosphere and you can make a good impression too on your co workers and seniors.

Here it is a step by step guide or a cheat sheet which will help you throughout your initial career. Be patient and go through the entire process carefully and apply it strictly and definitely you will see the positive results.

To get it you will need to have excellent interpersonal skills, an organised thought process and a pleasant personality, and you will find all these at one place. let’s start.

One can decide this entire process into following steps-

A- maintaining yourself- can be categorised further into below

  1. Confidence
  2. Healthy routine
  3. Punctual
  4. Mindfulness
  5. Proactive behavior
  6. What to avoid

B-Preparing yourself for a professional life- can categorized further into below-

  1. Being in time
  2. Meet and greet
  3. Preparing for the day
  4. Being active listener
  5. Taking initiatives
  6. Being alert at all the times
  7. Keeping it simple
  8. Asking questions
  9. Being honest
  10. Avoiding false sick reports
  11. Offering help
  12. Being creative

A- maintaining yourself- can be categorised further into below

  1. Confidence-be it is personal or professional life confidence is a very important skill of our life. It helps us to stand out and give a shine to our personality, however few of us lack in it and struggle a lot. Here are some tips and tricks which will help you out to build and boost your confidence day by day.

● personal hygiene- when it comes to confidence personal hygiene is always the first thing to come on to anyone’s mind. Maintaing a few personal hygiene can help you boost your confidence. Taking shower once a day, shaving everyday, keeping your nails trimmed and clean, keeping your hair trimmed and tidy, wearing ironed clothes, using a decent perfume and mouth freshener, using washed socks everyday are the few basic things you can easily maintain.

2. Healthy routine- To have a managed and effectively life, a healthy routine plays a major role. To keep oneself organised, peaceful, calm,productive, active and effective healthy routine is something must not be compromised with. It may consist of following-

a-A proper sleep- Having a proper sleeping routine can literally sort many things out. When you sleep on time , you wake up on time and when you go to bed early you can wake up early in case if you need to without being compromised with your sleep.

Here are a few tips how to have a proper sleep-

Go to bed early- for this in any case you need to take your dinner on time, keep all your electronics switched off and hard to accessible. These things will help you to maintain a proper sleeping pattern and routing.

b- Healthy diet- to keep oneself active and healthy a proper & healthy diet plays a great role. Avoid eating junk foods, especially in the night. Avoid a lot of coffee or tea or soft drinks, instead you can go for fruit juices which are a lot healthier than other drinks. Also Avoid smoking and consuming alcohol 🍸. When you start having a healthy diet you become addicted to it, just follow it strictly for a few days and you ll love it.

c- Exercise or yoga or meditation-

20 mins a day keeps your mind peaceful ✌

Giving yourself sometime for your fitness is a great investment in your health and successful life. Doing some physical activity everyday not only keeps your body fresh and fit but also keeps your mind peaceful, clear and organised. In this busy life taking out 20 minutes a day for yourself is worthy.

3- Punctuality-

Punctuality adds value in life

Being Punctual is not everybody’s cup of tea and once you have command over it you get half of your success already. All the above points will also help you to be Punctual. Being Punctual not only helps you in your professional life but it manages your personal life a lot better than someone who is not Punctual. It adds value in your life.

4- Mindfulness-

Watching your thoughts and controlling your mind

Mindfulness is being in the moment . When we are present in the moment we can have maximum from it. Practicing Mindfulness can help you achieve your goals and can make you stand out in the huge crowd.

5- Proactive behaviour- Proactiveness can really save you from last moment hustles. Few things like keeping a pair of formals always clean and ironed, keeping your mobile phone charged, keeping a pair of socks, trying to finish your presentations or any other tasks before time and many more, can save a lot of your time and last moment hustles.

6- What to avoid-

stop yourself to avoid

There are few things which must be avoided at any cost to keep yourself fully effective in all aspects of your life. Things like being too much addictive to alcohol or smoking or any other intoxicating things, spending too much time on social media, not being able to avoid unnecessary events and many more can lead you to waste your time and energy, hence its very important to know your and your body’s limits.

B-Preparing yourself for a professional life- can be categorised further into below-

1- Being in time-

when you start a new job you are new to everything the work place, the people, the work culture and many more, hence if you try to reach at work in time, atleast 5 mins prior to your scheduled time, you can easily settle and you will be having time to understand the aura and also you will feel confident if you don’t rush yourself for anything. You will feel you didn’t miss anything and it will make you more efficient at the work.

There are times when you need some touch ups too, like if you go to the work by bike you may need to fix your hair or you may need a spray of your favourite deodorant. Girls usually need a touch up before starting up. So if you reach at work 5 minutes prior somehow you will be able to create a lot of comfort for yourself.

2- Meet and greet-

Once you finish your punch in formalities you can greet your co workers, it is not literally a process that it must be done only after pinch in, it must be simultaneous, whomever you see by the time you enter the work premises you can start greeting. Also remember keep your greetings lite and healthy, with a smile a simple HI or HELLO is more than enough. Also remember you don’t need to find everyone and go to them and say hi, whoever you see near your desk or in your way you can greet.

3- Preparing for the day-

Once you are done with your punch in formalities, just go through the emails, notice board or any kind of communication source which is used at your work place to pass the information amongst the employees. It will help you to keep yourself updated and in case if anything asked you will not be blank. It will make you feel confident, you wil seem to be smarter to your colleagues and seniors. Also it will make you efficient to complete your tasks.

4- Be active listener-

Active listening can never harm anyone instead it will always benefit the oneself. Whenever it’s a meeting or a briefing listen actively and attentively , it will make you confident, full of knowledge , efficient and smart. Also in case if anything asked you will have a great impression just because of such a small effort. So don’t miss being an active listener, happy listening.

5- Take initiatives- Completing your tasks on time is great but taking initiatives time to time can add a lot value and success in your career in a long run. Taking initiatives simply doesn’t mean that you need to go beyond your limits and take responsibility of something which you can’t do effectively and on time. Take only those task which you are comfortable at and you have enough time, if you start something which affects your main task can seriously impact your image. Be careful while taking initiatives.

Also remember there is a difference between taking initiatives and being used by others. You may find some lazy people at work place who will always try to use others take credits. Be careful of such people.

6-Being alert at all the times- Performing your tasks on time, completing your presentations on time are important. However keeping your and your organisation’s information safe is also important. Be always alert to keep the data safe and always report if you find anything suspicious.

Also even after completing your tasks don’t be so careless and hang around, stick to your desk. If you hang along people may start talking about you without being knowing that you have already completed your tasks. In a long run it mat ruin your image badly.

7- Keep it simple- When you are new you may want to have friends or you may want to have someone just for hanging around, for that you try to create some impressions which is not necessarily it will lead to a decent street. Hence give everything and everyone enough time to know you, let others approach you instead you approach them and it never means that you will never start a conversation, you can always start but don’t be clingy and too much talkative and expressive. It will definitely help you.

8- Ask questions-

When you are new you may have a lot of questions on your mind which is a good thing. Better you ask questions in your probation period because that’s your learning period, use this opportunity and learn as much as you can.

9- Be honest- ‘Honesty is the best policy ‘ this phrase is never old and fits in every situation. When you are new there are chances you may commit some mistakes or may create some blunders which totally common but hiding them may put you in huge trouble. Instead of facing trouble just be honest accept your mistake, the moment you accept your mistake everybody will try to help you out and will also appreciate your honesty and loyalty.

10- Avoid false sick reports –

when you are new you might not have any leaves except days off and you may want to take rest, in this case you may feel taking of false sick report, avoid it. Because if you report sick which is false your seniors will easily guess it and you will never be able to gain their trust again.

11- Offering help- Once you are done with your tasks and if you still find someone stuck in any task, offer them your help. It will create a great team bond and you will also have a utility hand for future.

12- Be creative-

Everyone completes their task somehow, everyone comes office and goes, but what do you do differently makes you stand out. Being a little bit creative at work place not only make your work interesting but you also become interesting for others and this way you create a different image of yourself and you enjoy your work too.

hope this was helpful.

thank you for reading .